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Town of Wellington Special Event Permit Application

  1. Thank you for completing the Town of Wellington Special Event Permit Application. Someone will be in contact with you to within 48 - 72 business hours.
    Your completed special event application, with all fees, must be submitted no later than 60 days before your event. New events will need additional time to go through the Special Event Review Committee, so please plan accordingly. Parks and facilities rentals are managed through the Recreation Department, not through Special Events. If you are interested in renting a park pavilion or town facility for your event, please visit the Facilities and Use Rentals page for more information.
  2. Event Contact Information:
  3. Event Information:
  4. Event Description*
    (Check all the apply)
  5. Event Location *
  6. Event Operations
  7. Will this event be open to the public?*
  8. Will you be charging admission?*
  9. Will you be accepting donations?*
  10. Are you wanting to close a Town street for your event?*

    Street closures must be approved by the Board of Trustees. Please include detailed traffic control plans on the site map with your application.

  11. Food will be
  12. How will food be prepared?*
  13. Note about food vendors

    Food vendors are required to have a license and provide a certificate from the Health Department, an operational fire permit, and a business license.

  14. Please list the name and contact information for each temporary food vendor that plans to serve food at the event.
    (Skip if no food will be served or prepared at your event)
  15. There will be more than one food vendor serving food at the event. *
  16. Will electricity be provided to the food vendors?*
  17. Will alcoholic beverages be available at your event?*
    Note: If you are serving alcohol, servers are required to have TIPS training.
  18. Alcoholic beverages will be*
  19. What type of alcoholic beverages? *
    (Select all that apply)
  20. Town of Wellington Noise Standards
    Town Noise Ordinance No person shall make, continue or cause to be made or continued any unreasonable noise; and no person shall knowingly permit such noise upon any premises owned or possessed by such person or under such person's control. For purposes of this Section, members of the Police Department are empowered to make a prima facie determination as to whether a noise is unreasonable. (Ord. 11-2007 §1)
  21. Will there be inflatables?*
  22. Will there be live entertainment, music or amplified sound at your event?*
  23. Will a stage be built?*
  24. Will tents be erected for your event?*
  25. Please mark tents on the site plan map. If the tent is larger than 120 sq feet please include guyline locations, egress, and setbacks between other structures. You will need to contact 811 - Call Before You Dig prior to placing tents for your event. 

  26. Will additional electrical wiring be installed for the event?*
  27. How will you get electricity to your event?*
  28. Will restroom facilities be required for the event?*
  29. Have you arranged for security at your event?*
  30. Note: Applicant is responsible for security personnel for the duration of the event. The number of security officers or deputies will be determined by Larimer County Sheriff's Office (LCSO) based on the nature of the Event. Please contact LCSO at 970-498-5307 for questions or clarification.
  31. Required Documents and Forms
  32. Please upload your complete vendor list.
  33. Note: Additional City Permits/Licenses/Insurance Certificates may be required. Application for obtaining all additional Permits/Licenses/Insurance Certificates required upon issuance of this use permit. Applicants must check and agree to abide by the following conditions to obtain a permit.
  34. CLEAN UP*
    Applicant agrees to promptly clean up all paper or debris caused by applicant's use of the area and understands that if such clean up is not promptly undertaken the Town reserves the right to do the cleaning itself and to charge the applicant for the actual time and expense incurred (bond or cash security may be required if attendance exceeds 1,000 persons).
    The organization/individual shall procure and maintain, at its own cost, general liability insurance in the amount of not less than $1,000,000, Combined Single Limit (CSL) per occurrence Insurance must be acquired before an event and maintained throughout the duration of the event, including set-up and dismantle period. The Town of Wellington must be named as Additional insured. The additionally insured language should read: “The Town of Wellington is named as additionally insured as respects General Liability and Automobile Liability. A waiver of Subrogation in favor of the Town of Wellington applies to Workers Compensation.”
    Applicant agrees to defend, indemnify and hold the Town of Wellington harmless for and against all claims, losses, and liability arising out of personal injuries, including death, and damage to property which are caused by Applicant, or arising out of or in any way connected with the activities pursuant to this application.
    Application agrees that the event shall be conducted in an orderly manner with due regard for the convenience of the general public and with as little interference as possible with vehicles and movement of traffic. All lawful orders from deputies assisting with the event shall be followed. Applicant has received and read a copy of Section 10-10-10 of the Town's Ordinance pertaining to Unreasonable noise. Applicant agrees to abide by all conditions as specified in the ordinance. Applicant also agrees to obtain all Town permits and licenses that may be required, and shall comply with all other Town laws and other conditions that the Town Administrator determines necessary.
    Applicant understands that if the outdoor activity is conducted in such a way as to create a nuisance for any business or resident of the area, future permits may be denied for that reason alone. Applicant will be notified as soon as practical that the activity engaged in created a nuisance and may ask for a review of such determination. The Special Event Permit Coordinator must be informed of any changes to the information provided in this document or to the site map.
    All persons to whom permits have been granted must agree in writing to hold the town, its employees and agents harmless, and indemnify same from any and all liability for injury to persons or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the town for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity.
  40. Electronic Signature Agreement*
    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
  41. Leave This Blank:

  42. This field is not part of the form submission.